Last Updated: March 1, 2021
THE INFORMATION WE COLLECT FROM YOU
Personal Information vs. Non Personal Information. Our primary goal in collecting information from you is to provide you with an efficient and helpful experience while using the Websites. In order to do so, the Websites collect two types of information about you, Personal Information and Non Personal Information. “Personal Information” refers to information that lets us know the specifics of who you are and which can be used to identify, contact or locate you. We may also collect and process Personal Information to verify your identity in connection with your use of the Websites. Examples of Personal Information include, but are not limited to, your first name together with your last name, your credit card number for payments or donations, your mailing address and/or email address, and your phone number. Generally, we collect Personal Information when you use the Websites, become a registered user or otherwise volunteer information about yourself. “Non Personal Information” refers to information that does not by itself identify you or a specific individual. Examples of Non Personal Information we may collect include, but are not limited to, demographic information and which web pages of ours are most often visited. We may collect Non Personal Information through registration as discussed above as well as automatically through use of industry standard technologies discussed further below.
Information You Provide To Us. You will have the opportunity to provide us with Personal Information and Non Personal Information which we will collect directly from you as follows:
a) Initiates:. This pertains to women who have attended any of our programmes. During the registration process, you are asked, with your consent to provide us with personal information. We also may collect additional information in connection with your registration, including but not limited to the referring URL and IP address. Users are responsible for maintaining the truth, accuracy, currency and completeness of their Member Profile.
b) For Prospective Members. For visitors looking for information about our products and services, we collect Personal Information such as name, email, geographical location, phone number, and some information about interests in the organization. For visitors who register to participate in a Woman Within Weekend (“Prospective Members”), we collect your first and last name, address, age, date of birth, phone number, and an email address. We also may collect additional information in connection with your registration, including but not limited to the referring URL and IP address.
d) Donations or Online Payments. If you submit any online donations or purchase any products or services available through the Websites, you will be required to provide financial information, such as your credit card number and expiration date. This information is used for billing purposes and to fulfill your donation or order. Woman Within International does not store or process personal financial information for transactions, but uses secure payment processing gateways. If we have trouble processing a payment submitted via the Websites, we will use your Personal Information to get in touch with you. To properly process your credit card information, we must share your personal and financial information with the merchant bank for authorization and approval.
e) Public Communications Features. From time to time you may be able to participate in certain activities on the Websites, such as posting reviews and user opinions, and participating in user forms, chat rooms and/or bulletin boards which give you the opportunity to communicate or share information not just with WWIL but with other users of the Websites (altogether, “Public Communications Features”). Be aware that when you volunteer information or create a public profile in the course of your participation in our Public Communications Features, you are also agreeing to allow certain aspects of your Personal Information to be made public. This includes your username and any Personal Information or images that you add to your signature, or that you include in any upload or posting by you when using such Public Communications Features. You acknowledge and agree that WWIL does not review, censor, or in any manner control the content of these Public Communications Features. Consequently, WWIL has no liability or responsibility for information made available through these Public Communications Features and you will be liable to WWIL for any liability that we incur as a result of any information submitted by you in or through the Public Communications Features.
Information Collected Through Technology. We or our third party service providers may collect information from visitors or registered users regarding the referring URL, your IP address, which browser you used to come to the Websites, information regarding your domain server, the country, state and telephone area code where your server is located, your type of computer, timestamp data and the pages of the Websites that you viewed during your visit. Some of this information is gathered through the following technologies:
g) IP Address. You can visit many areas of the Websites anonymously without the need to become a registered user. Even in such cases, we may collect IP addresses automatically. An IP Address is a number that is automatically assigned to your computer whenever you begin service with an Internet Service Provider. Each time you access the Websites and each time you request one of our pages, our server logs your IP address. Standing alone, your IP address is not necessarily personally identifiable, but may constitute Personal Information (and will be treated as such by WWIL) if linked to your other Personal Information submitted via the Websites.
h) Web Beacons. We may use a variety of other technical methods for tracking purposes, including web beacons. Web beacons are small pieces of data that are embedded in web pages and e-mails. We may use these technical methods in HTML e-mails that we send our users to determine whether they have opened those e-mails and/or clicked on links in those e-mails. The information from use of these technical methods may be collected in a form that is personally identifiable.
Access and Change to or Deletion of Personal Information. As a registered user, you can view and modify the Personal Information you have included in your Mailchimp Profile, by logging in and accessing your details. Upon your request, we will use commercially reasonable efforts to delete your account and the Personal Information in your Mailchimp user profile. However, we reserve the right to maintain a confidential record of your attendance at the Woman Within Weekend / Workshops and your contact information in a separate account.
USE AND DISCLOSURE OF PERSONAL INFORMATION.
Use of Personal Information and Non Personal Information. We use Personal Information and Non Personal Information in order to verify your identity for your protection, to communicate with you about your use of the Websites and listserves (mailchimp) and to send you information which you request (for example, related to trainings and community events.) We may also use this information to contact you for fundraising purposes or, on rare occasions, to provide you with information we believe will be particularly valuable for our Members. In addition, we may use Personal Information and Non Personal Information to learn more about our community so we can improve our Websites’ features, services, promotions and events. Specific examples of how we may use your information that we collect include, but are not limited to:
i) System Administration. We may use your IP Address and other information discussed above in Section 1.3 for the purposes of system administration, to assist in diagnosing problems with our server, to monitor our system performance and the level of activity on the Websites in general and about specific portions of our Websites and how the traffic on our Websites is apportioned and from where it may come, and to gather broad demographic information about our Websites’ visitors and customers, so we can make it easier and more convenient for you to navigate and use the Websites, and make our Websites more useful and better targeted for you and our community in general.
k) Notices to Confirm Registered Users. We may use your Personal Information to send one or more emails regarding your registration, including confirmation to verify the accuracy of the Member Profile and instructions regarding how to use the Websites.
l) Contacting Prospective Members. If you are a Prospective Member, we may use your Personal Information to contact you regarding your registration in the Woman Within Weekend or other program.
m) Informational and Promotional Emails; Opt-Out Option: We may use your email address to send you emails listing promotions, events and/or services, other items related to our Websites or other marketing and advertising. However, you have the choice to opt-out of receiving such promotional/advertising emails by following the instructions at the bottom of our promotional email. Once we have processed your opt-out request, we will not send you promotional/advertising emails unless you opt back in to receiving such communications directly.
o) Contact Information: If you contact us by telephone, email or letter, we may keep a record of your contact information, correspondence or comments. If you report a problem with the Websites, we may collect this information in a file specific to you. In addition, if you provide us Feedback through the Websites, by email or by calling us, we may ask for your name and email address in order to send you a reply. You may contact us at [email protected] to request the removal of this information from our database, subject to section 1.4.
Disclosure of Personal Information.
q) Initiates Use: Woman Within Initiates, Mailchimp profile may include the user’s first and last names, email address, phone numbers, address, age, date of birth, occupation, WWWeekend date and other information. As a registered user on Mailchimp, you can view and modify your Profile, to include or exclude any category of information, by logging in and accessing your profile.
s) Links to Other Websites. Our Websites may contain links to third party websites to which we have no affiliation. We do not share your Personal Information with those websites and are not responsible for their privacy practices. We suggest you read the privacy policies on those third party websites.
INFORMATION FOR PERSONS OUTSIDE THE UNITED STATES.
INFORMED CONSENT. OPT-IN AND OPT-OUT
Fundraising and Promotional Mailings and Phone Calls: We may send you mailings or call you for fundraising purposes or, on rare occasions, to provide you with information we believe will be particularly valuable for our Members. You may “opt out” from this type of contact by informing the person who calls you during an WWIL fundraising campaign or by using the opt-out link at the bottom of an email. Once we have processed your opt-out request, we will not contact you in this way unless you opt back in to receiving such communications directly.
Promotional Emails. We may from time to time send you email regarding current promotions, new services, advertising or other marketing, or additions to the Websites. You may “opt out” or unsubscribe from such non-registration-related emails by following the instructions at the bottom of any promotional email. Or you can email our Systems Administrator - [email protected], to be removed from our Mailchimp database.
Informed Consent. All collection of data from public web sites is accompanied by an explicit double-opt-in consent form.
Withdrawal of Consent. You may withdraw consent for use of your information by opting out from any communication. You may request that your information be deleted from our system by contacting our Systems Administrator - [email protected].
Control and Processing of Data. Woman Within International is the Controller of user data submitted to our system. Users may at any time view the information collected by requesting information from the Systems Administrator - [email protected]. Processing of user data is conducted by Woman Within International except when being used for advertisement targeting by other service providers.
Use of Data for Automated Tasks. Woman Within International will only use data for automated tasks to provide information specifically requested by a user, such as the location of a training program or offering, additional information about products and services, or the web or email address of a local community or local contact.
Personal Demographic Data. Woman Within International only collects personal information with explicit consent from the user. This personal information is never sold, transferred, or shared with other entities unless explicitly noted at the time of collection. Personal data may be processed or used in the fulfillment of contracted services by the user.
SAFEGUARDING YOUR PERSONAL INFORMATION.
Our Security Measures. We use a variety of security measures to protect against unauthorized access to or unauthorized alteration, disclosure or destruction of data. These include internal reviews of our data collection, storage and processing practices and security measures, as well as physical security measures to guard against unauthorized access to systems where we store Personal Information. We restrict access to Personal Information to employees, contractors, and agents who need to know that information in order to operate, develop, or improve our services. Credit card transactions are handled by established third-party banking institutions and process agents. These third-parties directly receive the information they need to verify and authorize your credit card transactions. Woman Within International never has access to this credit card payment information. When collecting credit card information, these third-parties offer secured server transactions that encrypt your information in transit to prevent someone from intercepting it and misusing it. All information collected from you is retained on a secure server. Although we use reasonable efforts to safeguard the security of your Personal Information, transmissions made on or through the internet are vulnerable to attack and cannot be guaranteed to be secure. You hereby acknowledge that Woman Within International is not responsible for any intercepted information sent via the internet, and you hereby release us from any and all claims arising out of or related to the use of intercepted information in any unauthorized manner.
Protecting Yourself. We make various public forums (such as message boards or news groups) available to our users. When you disclose Personal Information in such public forums, that information can be collected and used by others in various ways, including by sending unsolicited messages. You are solely responsible for any postings you make in public forums on Woman Within International Websites. You are solely responsible for safeguarding and maintaining the secrecy of your user name, passwords and/or any account information in your possession or control. Please be careful and responsible whenever you are online. The Websites contain links to third parties who may collect information directly from you. Each of the websites linked from the Websites have separate privacy policies and data collection practices, independent of Woman Within International, and we have no responsibility or liability for these independent policies or actions and are not responsible for the privacy practices or the content of such websites nor do we make any warranties or representations about the contents, products or services offered on such websites or the security of any information you provide to them. You can learn more about internet privacy from government websites such as http://www.ftc.gov/privacy. In addition, it is important to keep us updated with your most current contact information. You may ask us in writing via mail or email our Systems Administrator - [email protected] to have the information on your account deleted, updated or corrected, subject to Section 1.4; however, because we keep track of past user account activity, you cannot delete information associated with past user activity. Note that we may retain changed or deleted information for archival or other purposes.
Children, Parental Consent Policy. The Children’s Online Privacy Protection Act imposes certain requirements on websites directed toward children under 13 that collect information on those children, or on websites that know they are collecting Personal Information from children under the age of 13. We want to let you know that it currently is our policy not to collect Personal Information from any person under 13 because children are not permitted to use the Websites or services on the Websites, and we request that children under the age of 13 not submit any Personal Information to us via the Websites. If we learn that we have inadvertently gathered Personal Information from children under 13, we will attempt to notify such child’s parents or guardians and erase such information from our records.